Richard K Ohnmacht, MD, Ltd.
994 Reservoir Avenue
Cranston RI 02910
UNDERSTANDING YOUR HEALTH RECORD/INFORMATION:
Each time your child visits a hospital, physician or other healthcare provider, a record of their visit is made. Typically, the record contains symptoms, examination and test results, diagnoses, treatment and a plan for future care or treatment. This information often referred to as their health or medical record, serves as a basis for planning their care and treatment and serves as a mean of communication among the many health professionals who contribute to your child’s care. This legal document describes the care your child received and acts as a means of verifying to third party payers that your child actually received the services for which they have been billed. The medical record also acts as a source of data for medical research as well as a source of information for public health officials charged with improving the health of the community. The medical record can be used to assess how well we are providing your child with optimal healthcare and serve as a tool to further improve all outcomes. Understanding what is in your child’s record and how their healthcare information is used help you to ensure its accuracy, better understand who, what, when, where and why others may access your health information and helps to make more informed decisions when authorizing disclosure to others.
YOUR HEALTH INFORMATION RIGHTS:
Although your child’s health record is the physical property of this office, the information belongs to you. You have the right to request a restriction on certain uses and disclosures of your information. This includes a right to obtain a paper copy of the notice of information practices upon request, inspected obtain a copy of your child’s health record. You may also obtain an accounting of disclosures of your health information, request communications of your health information by alternative means or at alternative locations, revoke your authorization to use or disclose health information except that action has already been taken.
This office is required to maintain the privacy of your healthcare information and to provide you with a notice as to our legal duties and privacy practices with respect to the information we collect and maintain about your child, abide by the terms of this notice, notify you if we are unable to agree to a requested restriction, accommodate reasonable requests you may have to communicate health information by alternate means or at alternate locations. We reserve the right to change our practices and to make new provisions effective for all protected health information we maintain. Should our information practices change, we will mail a revised notice to the address you have supplied us. We will not use or disclose your health information without your authorization, except as described in this notice.
FOR MORE INFORMATION OR TO REPORT A PROBLEM:
If you have questions and would like additional information, you may contact us at (401) 946-1944. If you believe your privacy rights have been violated, you can file a complaint with Dr. Ohnmacht or with the Secretary of Health and Human Services. There will be no retaliation for filing a complaint.
EXAMPLES OF DISCLOSURES FOR TREATMENT, PAYMENT AND HEALTH OPERATIONS:
We will use your health information for treatment. For example, information obtained by a nurse, physician or other member of your child’s healthcare team will be recorded in the record and used to determine the course of treatment that should work best for your child. Dr. Ohnmacht will document in your child’s record his expectations and plan for care. All information that enters the medical record is reviewed by Dr. Ohnmacht and his initial on the paper indicates that he has reviewed the information.
We will use your child’s health information for payment. For example: a bill may be sent to you or a third party payer. The information on or accompanying the bill includes information that identifies your child, as well as their diagnosis, procedures and supplies used.
We will use your child’s health information for regular health operations. For example: We may review information in your child’s health record to assess antibiotic susceptibility, patterns of drug resistance or efficacy of new treatment modalities.
Business Associates: There are some services provided by our practice through contracts with business associates. Examples include medical billing companies, transcriptions services, accounting services and collection agencies. To protect your child’s health information, we require the business associate to appropriately safeguard your information.
Notification: We may use or disclose information to notify or assist in notifying a family member, personal representative or another person responsible for your child’s care in the event you are not available. This may include babysitters, daycare facilities, friends or relatives.
Communication with Family: We may, using our best judgment, disclose to a family member, other relative, close personal friend or other person you identify, health information relevant to that person’s involvement in your child’s care or payment related to that care.
Research: We may disclose information to researchers only after an institutional review board that has reviewed the research proposal, and established protocols to ensure the privacy of your child’s healthcare information.
Marketing: We may contact you to provide appointment reminders or information about treatment alternatives or other health-related benefits and services that may be of interest to you.
Food and Drug Administration (FDA): We may disclose to the FDA health information relative to adverse events with respect to food, supplements, product or product defects, or post marketing surveillance information to enable product recalls, repairs and replacement.
Workers compensation: We may disclose health information to the extent authorized by and to the extent necessary to comply with laws relating to workers compensation or other similar programs established by law.
Public Health: As required by law, we may disclose your child’s health information to public health or legal authorities charged with preventing or controlling disease, injury or disability.
Kidsnet: This is a statewide, centralized registration for all immunization and lead screening data for children of Rhode Island. Our office participates in this program and provides demographic and immunization data.
Law Enforcement: We may disclose health information for law enforcement purposes as required by law in response to a valid subpoena. Federal law makes provision for your child’s health information to be released to an appropriate health oversight agency, public health authority or attorney, provided that a work force member or business associate believes in good faith that we have engaged in unlawful conduct or have otherwise violated professional or clinical standards and are endangering one or more patients, workers or the public.
Schools, Camps or Daycare Facilities: We will provide immunization, general health, medication and sports participation approval with the appropriate permission of your child’s parent or legal guardian.